You should really read this list, to make sure that everything goes as smoothly as possible...
Visa and passport
All travellers to Svalbard will have to go through passport control. The identity of all those travelling between Svalbard and the Norwegian mainland will be checked both upon arrival and departure. If you need a visa to arrive to Norway, please note that you need a second visa to enter Norway again after your trip to Spitsbergen.
We'll do our best to make sure that anyone can join the trip. That being said, there will be some activities that may be physically demanding: the boattrip to Isfjord Radio being one example. Please let us know if you have back pains, a heart condition or any other situation we should try to accomodate for.
Security when spending time on your own
We'll mostly spend time together, but you will also have some "alone time". In Longyearbyen you can walk around on your own. On both sides of the settlement there are polar bear signs making sure everyone entering the wilderness has proper safety equipment with them. Do not wander past those signs without an experienced guide and rifle.
JavaZone will cover almost all your expenses which is considered your reward for holding your talk at the conference. To ensure that we stretch the budget to accomodate as many as possible we require that all attendees pay NOK 2000.
More info? Questions?
We'll give you a lot more information when we get closer to the trip. Until then, feel free to ask us anything by emailing us at email@example.com.